Whether you’re shipping medical equipment, electronics, or urgent documents, air freight is often the fastest and most reliable option. For businesses that rely on just-in-time deliveries, it bridges distances in hours, not days. But what exactly is it? How does it work? And why do global companies—from small eCommerce brands to major manufacturers—depend on it?

At Sprinter Air, we specialize in helping businesses across Canada and beyond move goods quickly and securely through expert solutions. This guide will walk you through everything you need to know—from the basics to how the logistics flow works—so you can decide whether it is the right fit for your shipping needs.

What Is It?

Definition of Air Freight

It is the transportation of goods via aircraft. It’s a key component of international logistics, used for transporting anything from high-value electronics to perishable food items. Unlike sea freight or trucking, it offers exceptional speed, which is critical for time-sensitive or high-demand cargo.

Types of Air Freight

There are several types of air freight services based on urgency, cargo size, and value:

• Standard Air Freight – Ideal for moderately urgent deliveries.
• Express Air Freight – Used for high-priority shipments, often handled by integrated carriers.
• Charter Air Freight – Entire aircrafts are booked for one shipment.
• Deferred Air Freight – A more economical option with slightly longer delivery times.

How Does It Work?

Understanding the journey from pickup to delivery helps clarify the value behind air freight. Here’s a breakdown of the typical process.

Step 1: Booking and Documentation

When a shipper requests air freight, documentation is the first step:

• Air Waybill (AWB): The most important document, detailing the shipment.
• Commercial Invoice: Lists the goods, value, and terms.
• Packing List and Export License (if needed): Helps with customs processing.

Step 2: Pickup and Handling

Goods are collected from the shipper and brought to the airline’s cargo terminal. They are weighed, labeled, and checked for restricted items.

Step 3: Customs Clearance and Security Checks

Before departure, the shipment must pass customs clearance. For international air freight, both the departure and destination country must approve the goods.

Step 4: Loading and Flight

Once cleared, cargo is loaded onto the aircraft. Depending on the type of freight, it may fly on:

• Dedicated cargo planes

• Passenger aircraft belly space

Step 5: Arrival, Clearance, and Delivery

At the destination airport, the cargo undergoes another round of customs clearance. After approval, it is transferred to a final-mile carrier or delivered directly.

When Should You Use It?

Air freight isn’t always the cheapest option, but it provides unmatched speed and security. It’s best for:

• Urgent deliveries
• High-value goods
• Perishable items
• Remote destinations without efficient sea or land access

Pros and Cons

Here’s a quick look at the advantages and disadvantages of using air freight.

Advantages

• Speed: Same-day or next-day delivery across the globe.
• Security: High-value cargo is handled with extra care.
• Reliability: Fixed flight schedules reduce delays.
• Less packaging required compared to ocean freight.

Disadvantages

• Cost: Can be significantly more expensive than sea or road freight.
• Weight restrictions: Heavier goods are more costly.
• Weather sensitivity: Severe weather may cause flight delays.
• Environmental impact: Higher carbon footprint than other modes.

Industries That Rely on It

Air freight plays a vital role in many sectors:

• Pharmaceuticals: Time-sensitive and temperature-sensitive drugs.
• Electronics: High-value, lightweight items that require secure shipping.
• Automotive: Just-in-time parts for assembly lines.
• E-commerce: Fast delivery expectations from online shoppers.
• Fashion: Seasonal collections and global trends.

It vs. Other Shipping Methods

When choosing a shipping method, consider factors like budget, delivery timeline, and cargo type.

It is the clear winner when speed and security matter more than cost.

Common Questions About Costs

How Much Does Air Freight Cost per Kg?

Air freight charges depend on multiple factors:

• Chargeable Weight: The higher of actual weight or volumetric weight.
• Origin and Destination: International routes may include airport fees, taxes, and fuel surcharges.
• Delivery Timeframe: Express options cost more.
• Handling Fees: Include customs brokerage, warehousing, and security.

Prices can range from CAD 3–10 per kg depending on urgency, distance, and volume. Request a quote from Sprinter Air to get a tailored rate.

Documents Required for Air Freight Shipping

1. Air Waybill (AWB)
2. Commercial Invoice
3. Packing List
4. Certificate of Origin (if required)
5. Export License (for restricted items)
6. Shipper’s Letter of Instruction (SLI)
7. Dangerous Goods Declaration (if applicable)

Having all documents ready in advance ensures faster customs clearance and smoother shipping.

How to Track Your Air Freight Shipment

In today’s fast-paced logistics environment, visibility is everything. Fortunately, most air freight shipments are fully trackable in real time, offering you peace of mind and complete transparency throughout the shipping process.

Ways to Track Your Air Freight Shipment

You can easily monitor your shipment’s journey using one or more of the following methods:

• Air Waybill (AWB) Number
  Every shipment is assigned a unique AWB number that acts like a tracking code. Enter this number on the airline or freight forwarder’s website to view the shipment’s status, including pickup, departure, arrival, and final delivery.

• Carrier Websites or Mobile Apps
  Major air carriers like Air Canada Cargo, Lufthansa Cargo, and others offer online portals or mobile apps with tracking features. These platforms often show live flight information, transit checkpoints, and estimated delivery times.

• Freight Forwarder Portals
  If your shipment was arranged through a freight forwarder, they may provide their own dashboard for tracking and communication. These systems often include shipment notes, customs clearance updates, and delivery confirmation.

• Email or SMS Alerts
  Some providers also offer automated notifications via email or SMS, keeping you updated at key milestones—such as when your shipment departs or clears customs.

Tracking Made Easy with Sprinter Air

At Sprinter Air, we believe that logistics should never be a guessing game. That’s why we offer real-time tracking for every shipment—integrated directly into our customer portal. Whether you’re sending a single parcel or managing multiple air freight consignments, our system ensures you have instant access to:

• Shipment status and history
• Flight schedules and routing
• Customs clearance updates
• Proof of delivery (POD)

You’ll receive proactive updates and can reach our support team any time for assistance. No hidden steps. No delays. Just full transparency from pickup to drop-off.

Want a better shipping experience? Choose Sprinter Air for total visibility and peace of mind.

Why Choose Us

Expert Air Freight Logistics, Made Simple

At Sprinter Air, we’re more than a freight service—we’re your logistics partner. We provide tailored air freight solutions designed to keep your supply chain moving fast and efficiently.

What Sets Us Apart

• Fast Turnaround Times: We specialize in same-day and overnight shipments.
• Global Network: Our reach spans major airports in Canada and internationally.
• Customs Expertise: Seamless documentation and customs handling.
• Real-Time Tracking: Know exactly where your shipment is.
• Dedicated Support: Personalized assistance from start to finish.

Trusted by Businesses Nationwide

Whether you’re an eCommerce startup or a multinational manufacturer, Sprinter Air offers flexible air freight solutions that grow with your needs.

Related Resources from Canadian Government

To deepen your understanding of regulations, procedures, and trade logistics, visit:

• Canada Border Services Agency – Importing and Exporting
• Government of Canada – Guide to Air Transport of Dangerous Goods

These resources help you stay compliant and informed.

Elevate Your Shipping

It is the fastest and most secure way to ship goods globally. From handling fragile medical devices to meeting critical eCommerce timelines, it’s a logistics solution that delivers when time and reliability matter most.

If your business needs a trusted partner, Sprinter Air is ready to help. With advanced logistics capabilities, a global network, and dedicated support, we make it simple, predictable, and cost-effective.

Ready to ship smarter and faster? Contact Sprinter Air today for a custom quote.

FAQs: Everything You Need to Know

1. What is air freight?

Air freight refers to the transportation of goods by aircraft. It’s widely used for fast and reliable delivery of commercial shipments.

2. How is air freight different from courier services?

Air freight handles larger shipments, often on cargo planes, while courier services focus on small parcels using door-to-door delivery models.

3. What are the main advantages of air freight?

Speed, reliability, and enhanced security are the top benefits of air freight for time-sensitive or high-value cargo.

4. Is air freight expensive?

Air freight is generally more costly than sea or road shipping, but the speed and reduced inventory costs can offer overall savings.

5. What is the maximum weight allowed in air freight?

Maximum weight depends on the aircraft and airline. Typically, single shipments can go up to 1000 kg or more with special handling.

6. How can I calculate air freight charges?

Freight charges are based on the chargeable weight, which is the higher of the actual weight or volumetric weight, plus fuel, security, and handling fees.

7. Can individuals use air freight, or is it only for businesses?

While most air freight clients are businesses, individuals can also use air freight services, especially for international moves or urgent deliveries.